CALL FOR VOLUNTEERS
Event: Bainbridge Island Museum of Art’s Annual Art & Experiences Auction
When: Friday, June 8th & Saturday, June 9th
Website: https://bimabash.com/
Contact: Alexandra Reinken / alexandra@biartmuseum.org / 206-451-4013
VOLUNTEER ROLES AND DESCRIPTIONS:
Below are the different opportunities available for volunteers at this year’s auction. Please READ FULL VOLUNTEER POSITION DESCRIPTIONS CAREFULLY before making your selection. Note the varying dates and times, as well as positions that require previous experience.
Position: Crowd Control & Ambassador
What: You will be the faces of BIMA! Be prepared to greet and assist guests with questions and direct guests during specific times. You will be given FAQ short sheets to assist with guest questions; 5 minutes prior to silent auction closings you will alert crowd with bells. Crowd Control will take place in various locations: Check-In area, upstairs and downstairs galleries, roaming, check-in line, etc. Must be comfortable engaging with guests, answering questions about event, walking throughout event spaces.
Position: Bartenders
What: You will be part of the most popular team of folks at the whole event… the bartenders! If you are pouring, please make sure to bring your MAST Certification.
Position: Raffle Ticket Sellers
What: Get dazzled up and help sell some tickets to win fabulous art and prizes! Sellers will engage with guests and answer any questions about our raffle. Ticket sellers must be comfortable engaging with guests in order to sell tickets. Some Ticket sellers will be roaming and others will be stationed at the Raffle station.
Position: Art Handlers
What: Volunteers will be responsible for transporting art items throughout gallery spaces after the auctions have closed. Friday Silent Auction Closers will also assist with the Auditorium transition from entertainment location to packing area. Requirements: Must be able to lift and transport heavy objects swiftly and cautiously through gallery spaces in specified time range.
Position: Parking Attendants
What: The Gateway complex has limited parking locations (garage, out front, upper lot) and we must make sure guests are directed to the right locations. A select group of Saturday guests also have reserved parking in the garage. Volunteers will assist with directing cars to the designated locations by following BIMA’s parking plan.
Position: Silent Auction Closers
What: As each silent auction closes collect the bidder sheets and return them to the registration area for processing. Then return to galleries to transport art to packaging location. Friday Silent Auction Closers will also assist with the Auditorium transition from entertainment location to packing area. Requirements: Must be able to lift and transport heavy objects swiftly and cautiously through gallery spaces in specified time range.
Position: Live Auction Spotters
What: Auction spotters must have an acute awareness of any paddles raised during the live auction. Spotters will be stationed throughout the upstairs gallery to assist the auctioneer if he doesn’t see any paddles raised. Spotters should be available prior to event start time to meet with auctioneer for instructions.
Position: Set Up / Tear Down **Lots of openings available**
Watch the magic unfold as we transform the galleries into a beautiful and lively atmosphere for this event! We will set tables, put up signage, set-up the bars, add razzle-dazzle, and much more! Must be able to lift tables, chairs, and set-up equipment.
ADDITIONAL INFORMATION
– All Volunteers must pass a background check prior to event
– Teen Volunteer positions available for volunteer hours credit
– Friday Volunteers will be given bidder number for any auction bidding
– Saturday Volunteers are not eligible to bid on auction items without a pre-purchased ticket
Volunteer orientation dates
Friday, June 2nd @ 9:00 a.m.
Monday, June 5th @ 12:30 p.m.
Still have questions?
Contact: Alexandra Reinken at alexandra@biartmuseum.org 2
or Kim Seigel at kim@biartmuseum.org 206-465-6988 (mobile)
